Terms and Conditions
These are Wee Bear Editing’s general terms and conditions that form the basis of any work that I carry out (as well as any additional agreements made). These must be agreed to at the start of our relationship. Please see my T&Cs below, or alternatively click the button to obtain a copy for your reference. From time to time I review my T&Cs, so please check back here regularly to view any updates.
1.1 These terms & conditions (T&Cs) apply to any work done for the Client (‘You’) by Wee Bear Editing (‘Me/I’) and You and I may be collectively referred to as ‘We/Us’. Additional or alternative terms may be agreed by You and I on a project-by-project basis. The person who agrees the project with Me will be authorised to do so and accepts these T&Cs.
1.2 Our agreement is subject to English Law and both You and I agree to abide by this jurisdiction.
1.3 All documents sent to Me by mail, courier or email is sent at your own expense and risk.
2.1 You are under no obligation to offer Me work; neither am I under any obligation to accept work offered by You.
2.2 My services will be provided as mutually agreed and in writing. I will offer to do the work, If you agree the terms are satisfactory, You will accept my offer of work by signing a Contract Document supplied by Me. All work will be carried out on a freelance basis.
2.3 The work will be carried out unsupervised at such times and places as determined by Me using my own equipment.
2.4 I confirm that I am self-employed, am responsible for my own income tax and National Insurance contributions, am not registered for VAT and will not claim benefits granted to your employees (if applicable).
3.1 I may request a representative sample of your work before giving a price estimate.
3.2 At the beginning, I require your full name and billing address. If these change in any way, You must notify Me immediately.
3.3 You will pay Me a fee per hour OR per number of words OR per printed page OR a flat fee for each project as agreed between Us in pound sterling. Any additional bank or other charges in connection with transferring full payment to Me will be paid by You.
3.4 If telephone calls between Us take up time beyond the project time agreed, I have the right to charge You at my hourly rate as expenses.
3.5 I agree to attend your or other premises for necessary meetings; the time agreed and spent will incur reasonable expenses to be reimbursed by You.
3.6 You will reimburse Me for reasonable normal expenses incurred in completing the project, e.g. copying/printing, postage.
3.7 You will reimburse Me for agreed reasonable expenses over and above usual expenses incurred in the process of editorial work.
3.8 If the project is lengthy, and/or if You are a new client, and/or if You do not reside in the UK, I may request payment in part or whole in advance of doing any work. Or I may invoice periodically for completed stages.
3.9 Unless agreed otherwise at the outset, You will make payment within 30 calendar days of the date of each invoice according to the Late Payment of Commercial Debts (Interest) Act 1998 (amended 2002 and 2013). I will add interest at 5% above the Bank of England base rate to any late payments for the period between the due date and the date of final payment. You will also be liable to pay any costs incurred by Me connected directly or indirectly with the performance of the contract between Us, including recovery of the costs of collection of unpaid invoices and court fees.
4.1 You will provide as detailed a brief of the project as you can and will be available to answer questions in sufficient time to meet the target date. Once I have given my professional assessment and we have agreed the work required, You will accept that this fulfils the brief.
4.2 If the project is to be carried out via electronic files, You must supply Me with all the necessary files via a mutually agreed medium. Should I receive notification on my system that the files You supply may be virus infected, I will not access them and will notify You immediately.
4.3 If it is proven that You have provided me with files that have subsequently infected my equipment with any type of virus, You shall incur the cost to repair all damage.
4.4 All electronic files returned to You by Me will be virus checked using the most up to date technology.
4.5 The completed work will be delivered on or before the date agreed, for the agreed fee, which will be based on the description of the work required and the brief, both supplied by You.
4.6 Delivery of the project will deemed to have been made at the time of personal delivery or dispatch to You by mail or courier service. Electronic delivery will be deemed to have been made at the time I send the email(s) or upload the file(s).
4.7 I will let You know without delay if I cannot meet a deadline.
4.8 If on receipt of the full project item(s), or at an early stage, it becomes apparent that significantly more work is required than anticipated in the preliminary discussion/brief, I may renegotiate the brief, the fee and/or the deadline.
4.9 If during the project, additional tasks are requested by You, I may renegotiate the brief, the fee and/or the deadline.
4.10 If We cannot agree on new terms then I may cancel the project or state what work I can complete within the original brief, fee or timescale and may invoice You for work done to date.
4.11 Unless otherwise agreed between Us, the work and fee will include taking in one round of minor revisions and comments by You once You have reviewed the edited/proofed project.
4.12 If, after agreeing a project that I have already started, or after delivery of the edited/proofed work, You make major changes to your work, I may consider each such additional and/or change made to be a separate project and may invoice accordingly. You must let Me know in writing as soon as possible about any changes proposed by You after the project has been agreed.
5.1 Any content created by Me as part of the copy-editing/proofreading/project management process will become the copyright of You, unless otherwise agreed.
5.2 If You wish to credit Me in Your work, please ask Me for permission first.
7. Liability and Indemnity